Recontracting FAQ

As a returning student, how can I secure campus housing for 2016/2017?
Do I have to reapply for housing to stay in my room spring semester?
When should I apply for campus housing for 2016/2017?
What is the schedule for online room selection for next year?
Can I pull in a roommate during online room selection?
Am I guaranteed housing after my freshman year?
Why are returning students not guaranteed campus housing?
Can I live anywhere I want next year?
If I change my mind about returning to campus next year, what's the last day I can cancel my contract?
Once I move in, can I cancel my housing contract before school ends in May?
What happens if demand for housing exceeds available space?
What if I have a medical need that affects my housing?
What if I have a scholarship that covers my housing?

As a returning student, how can I secure campus housing for 2016/2017?

Current campus residents who wish to return to campus housing in 2016/2017 must complete the online housing application between January 6 and January 29, 2016. The initial application only indicates interest in campus housing. Your application fee, prepayment and contract will not be submitted until February 2016, when Housing and Residential Communities can confirm that we will have space available for you. Demand for campus housing will likely exceed supply, and some students who wish to return to campus housing in fall 2016 will not be able to. Students who can complete the entire application process by submitting the contract, application fee and prepayment will be notified shortly after the January 29 deadline, and they should be prepared to pay their $300.00 housing application fee and prepayment within the next week.

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Do I have to reapply for housing to stay in my room spring semester?

No, your housing contract is for the entire academic year. If you live on campus in the fall, you should not reapply for the spring. Also, you may leave your belongings in your room during Winter Break. Because your housing contract is for the entire year, you will not be released from your contract to move off campus or to move into Greek housing during the year.

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When should I apply for campus housing for 2016/2017?

To be eligible for housing for 2016/2017, you must complete the online application between January 6 and January 29, 2016. In the event that not all returners who want housing can receive it, students will be prioritized by classification and application date. So, rising sophomores have priority over rising juniors, and they have priority over rising seniors. Within the group of rising sophomores, students will be prioritized by application date, so students are encouraged to submit their application as soon as it becomes available on January 6. If there is sufficient campus housing available to allow you to complete the contract, application fee and prepayment portion of the application, you will be contacted by Crimson email the week following the application deadline. Your application fee and prepayment will be due within approximately one week. Please note, we anticipate that some students who submit the initial housing application will not receive on-campus housing.

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What is the schedule for online room selection for next year?

The room selection schedule is below; all times are Central Time. As a reminder, returners may be consolidated into rooms (same building, same room type) with other returners after room selection. If you do not currently have an assignment (you are doing study abroad, an internship, etc.), you cannot stay in your same room or move within your building, so you will begin room selection on March 4, when students can select other buildings.

Returning Student Room Selection Schedule:

March 1 noon - 11:59 a.m. March 2: Same Room Selection - Students who are eligible to return to their exact same spaces next year may do so, if eligible. Students who wish to pull in roommates to their same room/suite, space permitting, on March 2 must select to return to their same space on this day. Students in the following spaces are eligible for this step:

  • Floors 2 and 3 of Blount Hall
  • Bryce Lawn Apartments, with the exception of Building 508 & 511
  • Burke Hall East and female students in Burke Hall West
  • Friedman Hall
  • The Highlands, with the exception of Building C.
  • Please note: Highlands Building C will be reserved for the Mallet Assembly living-learning community, and will not be available during room selection. Returning students must be on an approved list provided by the program in order to return to those spaces next year. Students interested in being a part of the Mallet Assembly should email the.mallet.assembly@gmail.com for more information.
    Highlands Building F will be part of a Substance Free Living program for the 2016 -2017 academic year. Students who choose to live in this building will be asked to sign a pledge to stay substance free for the duration of their contract and will be moved to another space on campus should they be issued a SNAM/judicial involving alcohol or drugs.
  • Martha Parham Hall
  • Paty Hall
  • Riverside West
  • Tutwiler Hall

March 2 noon - 11:59 a.m. March 3: Roommate Pull-in For Same Room Selection - Students who selected their exact same space on March 1 may pull in a confirmed roommate(s), space permitting. Roommates must also be eligible for this space and must be confirmed roommate choices.

March 3 noon - 11:59 a.m. March 4: Same Building, Different Room Selection - Students may select a different room within their same residence hall.

March 4 noon - 11:59 p.m. March 11: All Returners, Different Room Selection - Students may select any room for which they are eligible, space permitting.

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Can I pull in a roommate during online room selection?

You can pull in a roommate if your potential roommate 1) completed the recontracting process and is eligible for campus housing and 2) is eligible for the same community as you are. For example, if you are eligible for the business community in Friedman Hall but your roommate is not in C&BA, you cannot pull that student in as your roommate.

In order to pull in a roommate, the request must be mutual and confirmed.

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Am I guaranteed housing after my freshman year?

No. Housing and Residential Communities tries to accommodate students returning to campus housing, but demand may exceed supply. HRC will not allow you to pay your application fee and prepayment in the spring if there is no housing available. If you wish to explore off-campus options, please visit our Off-Campus website.

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Why are returning students not guaranteed campus housing?

The demand for campus housing has grown over the last few years with the growth in enrollment and greater appreciation of the convenience of campus housing. The Freshman Residency requirement for incoming freshmen has also increased the demand for on-campus housing.

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Can I live anywhere I want next year?

On-campus housing for returning students will only be available in the following buildings:

Blount Hall, Bryce Lawn Apartments, Burke Hall, Friedman Hall, The Highlands, Martha Parham Hall, Paty Hall, Ridgecrest East, Riverside West, Smith Woods, and Tutwiler Hall.

Please note: space in Bryce Lawn 508 and 511, Highlands C, Ridgecrest East, and Smith Woods has limited availability, or has specific instructions for returning to that space. For more information on these communities, please check your Crimson email.

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If I change my mind about returning to campus next year, what's the last day I can cancel my contract?

If you change your mind about living on campus for another year after completing your recontracting application, you can receive a refund of your $275.00 prepayment by canceling with HRC by May 1, 2016. Students who cancel their on-campus housing between May 2 and June 1 will receive a refund of $175.00. To submit a cancellation request, please fill out the form online.

Once you move in for the academic year, the only reason we will cancel your contract is for withdrawal from school; marriage; study abroad; or internship/student teaching/coop. Moving into an apartment, or into a sorority or fraternity house, is not grounds for contract cancellation. Those with valid reasons to request a contract cancellation must do so before the deadline designated by HRC; those requests should be submitted through the online form.

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Once I move in, can I cancel my housing contract before school ends in May 2017?

Housing contracts last from move-in, in August, through the end of the semester, in May. The only reason we will cancel your contract is for withdrawal from school; marriage; study abroad; or internship/student teaching/coop. Moving into an apartment, or into a sorority or fraternity house, is not grounds for contract cancellation. Those with valid reasons to request a contract cancellation must do so before the deadline designated by HRC; those requests should be submitted through the online form.

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What happens if demand for housing exceeds available space?

If more students apply for housing by the application deadline than there is space available, some students will not be able to complete the recontracting process. Those students will be placed on a waiting list for housing and accommodated in housing as space becomes available at a later date. Students who have housing scholarships that only pay for on-campus housing will not be removed from the recontracting process, but these students must adhere to all HRC application deadlines and must pay the $300.00 housing deposit. Priority for on-campus housing is based on application date and classification. Rising sophomores will receive housing priority, followed by rising juniors and rising seniors, in application date order.

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What if I have a medical need that affects my housing?

HRC will try to accommodate your medical need, but the request, along with documentation of your condition, must be submitted by February 1, 2016 for the 2016/2017 academic year. You must also meet all application and payment deadlines in order to be eligible for housing.

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What if I have a scholarship that covers my housing?

HRC will accommodate your need for housing, if you have a housing scholarship that only pays for on-campus housing, but you must still meet all HRC application deadlines and you must pay the $300.00 housing deposit.

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